Privacy Notice

YUHU-DÍJ 2027 · Literary prize in memory of Domonkos István

The Data Controller

Domonkos Martina (hereinafter the “Organiser” or the “Controller”)

Address: Corso di Porta Nuova 20, 20121 Milan, Italy

Purpose and scope of this notice

This Privacy Notice explains how personal data are processed in connection with the YUHU-DÍJ 2027 literary competition (the “Competition”), in accordance with Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and Hungarian Act CXII of 2011 on Informational Self-Determination and Freedom of Information (Infotv.).

The notice covers all processing from the announcement of the Competition until the personal data are deleted.

Submission period: 12 November 2026 – 1 January 2027.

Personal data processed, purposes, legal bases, recipients and retention

An entry is not necessarily personal data in itself, but it can become so when it can be linked to its author or pseudonym. The Controller therefore protects entries as far as the purpose requires.

Receiving and running the Competition

Handling entries, communication, checking eligibility and originality, announcing results. The Jury judges entries under a pseudonym only.

Data subjects and data: Entrants; for checks, in particular the honourable mention and the winner. Data: pseudonym (jelige), full name, date of birth, address, email address, phone number, originality statement, the PDF of the entry with the pseudonym, and, if necessary, documentation of how the work was created (e.g. drafts, notes).

Legal basis: GDPR Article 6(1)(b): steps taken at the data subject’s request before entering into a contract, needed for participation in the Competition. For checking eligibility and originality, preventing abuse and protecting the integrity of the Competition, there is also a legitimate interest under Article 6(1)(f). The data subject may object to processing based on legitimate interest as described in the section on data subject rights.

Recipients: The Organiser. The Jury receives only the entry under its pseudonym; only the Organiser knows the link between pseudonym and identity.

Retention: Data of non-winning entrants (including the PDF of the entry): for 3 months after the announcement of the results. Data of the winner and the honourable mention: until the tasks relating to the award and the payment are completed. Data needed for checks and legal claims (for the winner, the honourable mention and any disputed entry): until the end of the applicable limitation period (under the Hungarian Civil Code, generally 5 years).

Publishing the name, short biography and extracts of the entry of the winner and the honourable mention

For communication, promotion, press and publication purposes.

Data subjects and data: The winner and the honourable mention. Data: name, short biography, extracts of the submitted work.

Legal basis: GDPR Article 6(1)(a): the data subject’s consent. Consent can be given by submitting an entry and can be withdrawn at any time; withdrawal does not affect the lawfulness of processing before it.

Recipients: The Organiser; publication and press partners; the public, as regards the published data.

Retention: Until consent is withdrawn or the promotional purpose ceases. If consent is withdrawn, we will remove content already published as far as reasonably possible.

Processors and recipients

The data may be accessed by those involved in running the Competition, by the IT, email and hosting providers, and, where required by law, by authorities and courts. Publication and press partners receive only data that are published with consent. The Jury receives only the entry under its pseudonym, without personal data.

International transfers

The Controller processes data within the EEA wherever possible. For any transfer outside the EEA, the Controller applies appropriate safeguards under Chapter V of the GDPR, for example an adequacy decision or standard contractual clauses.

Automated decision-making and profiling

There is no automated decision-making or profiling in the Competition. Entries are assessed by the natural-person members of the Jury.

Data subject rights

Using the contact details at the beginning of this notice, and under the conditions set out in the GDPR, the data subject may request access to their personal data and information about the processing, including a first copy free of charge (Article 15); rectification or completion of inaccurate data (Article 16); erasure (Article 17); restriction of processing (Article 18); and data portability, where its conditions are met (Article 20). The data subject may object to processing based on legitimate interest (Article 21) and may withdraw consent to processing based on consent at any time; this does not affect the lawfulness of earlier processing. Erasure and objection do not apply where processing must continue because of a legal obligation or a legal claim.

Time limit for handling requests

The Controller responds to requests without undue delay and in any case within one month of receipt. For complex requests or a large number of requests, this period may be extended by up to two further months; the Controller will inform the data subject of this within the first month. Where justified, the Controller may ask the data subject to prove their identity.

Legal remedies

Complaint to a supervisory authority. If the data subject believes that the processing infringes the law, they may lodge a complaint with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH): 1055 Budapest, Falk Miksa utca 9–11, Hungary; postal address: 1363 Budapest, Pf. 9; email: ugyfelszolgalat@naih.hu; website: https://www.naih.hu/.

Data security

The Controller protects personal data against unauthorised access, alteration and use by appropriate technical and organisational measures. The link between the pseudonym and the identity is kept confidential and separate during the anonymous judging.

Changes to this notice

The Controller may amend this notice; amendments take effect when published. The Controller will inform entrants at the contact email address or on the website.